The Food is the Focus, But Communication is the Key

How do you ensure consistent, innovative, high quality and cutting edge practices in your culinary program? Take a page out of the Detroit Athletic Club’s (DAC) book and make sure to communicate the club mission, vision, and core values to all of your front line employees.

The DAC, which celebrated its 126th anniversary last year, is a 13-time winner of Metropolitan Detroit’s 101 Best & Brightest Companies to Work For, and also has earned Michigan Quality Council’s Quality Leadership Award.
Executive Chef Kevin Brennan leads an impressive team of 40 culinarians and 28 stewards, including five certified executive chefs who provide DAC’s members their dining experience with an $8.5 million food and beverage operation.

So how does such a large operation communicate club vision, mission and values so that it permeates through all levels of the kitchen staff?

“The food is the focus.” That’s the fundamental concept, says Brennan, and focus they do using communication, consistency and critical club measurement tools to ensure success.
The hallmark of the DAC’s approach to food quality is its service guarantee system. Each of the five culinary departments has its own distinct statement of purpose and list of service guarantees that relate to the DAC’s vision, mission and core values. The guarantees are designed to ensure consistent performance at all staffing levels, with new or long time employees.

The DAC has a club-wide focus on learning and internal certifications specific to each department, and culinary is no different. This consistent performance process (CPP) drives the club’s performance excellence process (PEP), which helps ensure constant improvement and successful delivery of the service guarantees to members of the club.

So how do you relay and reinforce this information from the managers to the front line employees?

The human resources department conducts a formal orientation, and after being immersed in the club’s culture, new hires are now ready for the culinary department’s training. Each new employee follows a detailed training plan that includes property knowledge as well as a full range of standards and procedures necessary to be successful in the job.

To reinforce the importance of their professional commitment, each employee receives a special card with DAC’s vision statement, mission statement and core values along with their department’s specific statement of purpose and service guarantees.

This information is truly as important as any communications effort you might normally expect in a kitchen like the DAC’s. Other regular communication touch points center on new menu items (during training sessions), recipe cards and recipe books with pictures; communicating and reviewing BEO’s prior to and during events; writing detailed post-event reports by kitchen and FOH staff (actually they have some great templates that they would be happy to share), and end of day recaps.

DAC ensures its service guarantees remain in the forefront of the kitchen staff’s minds through mandatory monthly performance excellence process (PEP) meetings.
The meetings start by reminding employees of the value the club puts on them through its workplace philosophy of “safe, respected and needed.” Then the team reviews the month’s CPP measures and develops corrective actions for issues that might have occurred.

Sometimes the team is re-certified to make sure all members are trained and understand things like club attendance policies, as well as a review of both positive and negative issues.

The chef provides “big picture” information, including financial details, about what is happening at the club, all designed to give the team a feeling of accomplishment, contribution, and buy-in as well as showing them how their work contributes to the club’s bottom line.

Does your club have a mission statement, vision statement and core values? If so, how well and how often are they communicated to your team – from the department heads to line staff?

Can your communications effort benefit by translating the club’s mission statement into departmental statements of purpose and a list of department-specific service guarantees?

Consider tasking your department heads with that effort by gathering input and buy-in from their teams to come up with their own departmental service guarantees. These steps will help to ensure that the mission, vision, and values of the club are translated, related, and lived by every single member of the team.

– Lisa Carroll

Lisa Carroll
Lisa Carroll is a Search Executive at Kopplin & Kuebler, LLC, recruiting GMs, AGMs, Executive Chefs, and CFOs. She is also a faculty member of CMAA’s Business Management Institute I (BMI I) at Georgia State University.

The Food is the Focus, But Communication is the Key2014-12-22T21:24:12+00:00

Is Your E-Mail Managing You?

Do you respond to e-mail as soon as you receive it? When e-mail first came on the scene one of the reasons it became so popular was because you could send a message when it was convenient for you and the recipient could read that message when it was convenient for them. Now when we receive a message we think we should respond to it immediately. I once sent an e-mail message to a colleague on a morning during Labor Day weekend because that happened to be a convenient time for me. I felt badly when I received an immediate response. I didn’t intend nor expect them to respond during the holiday, I just wanted them to have the e-mail when they returned to their desk the following week.

If you have Outlook running in the background, you will be alerted automatically when a message is received. The time it takes for you to glance away from your work, view the sender’s name and subject, and then decide whether or not to open it, is more than just a couple of seconds. Your focus has shifted and  it requires mental energy and time to shift your attention back to the original task. Studies have shown that multitasking actually reduces effectiveness and quality of work.
After concluding three years ago that he was becoming a slave to e-mail, a senior manager at IBM decided to start checking his messages only twice a day. He has a notation at the bottom of all of his responses stating “Join the slow email movement! Read your mail just twice each day. Recapture your life’s time and relearn to dream.”

In order to improve on-the-job productivity try taking one or more of following steps to control your e-mail distractions:

  • Set up separate e-mail accounts for business and personal e-mail. Only check business e-mail during work hours.
  • Turn off the New Mail Desktop Alert (the little message that fades in and out of the lower right corner of your desktop when new e-mail arrives). To turn off the alert, select ToolsOptions, and then click the E-mail Options button. Click the Advanced E-mail Options button and then uncheck Display a New Mail Desktop Alert. Set up a rule (ToolsRules and Alerts) in Outlook if you want to display the alert only when e-mail is received from specific e-mail addresses (like your Club President, for example).
  • Set aside time to check e-mail messages at specific times of the day rather than any time a new message arrives.
  • If you aren’t disciplined enough to set aside time to check e-mail messages, change your e-mail settings in Outlook to check the server for e-mail every 3 hours (180 minutes). To change this settings, select ToolsOptions, and then click the Mail Setup tab. Click the Send/Receivebutton and then change the time under Setting for group “All Accounts” to Schedule an automatic send/receive every 180 minutes.
  • You can also mute e-mail alerts on your BlackBerry or iPhone.

Take control of your e-mail before it takes control of you and don’t forget to “recapture your life’s time and relearn to dream.” – LC

Lisa Carroll
Lisa Carroll is Relationship Manager at Kopplin & Kuebler, LLC, The Most Trusted Names in Private Club Executive Placement(www.kkandw.com)and Owner of Carroll Quality Alliance, LLC, Promoting Quality of Business and Quality of Life through Technology and Communications Training (www.carrollquality.com)

Is Your E-Mail Managing You?2019-09-04T20:00:38+00:00
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